The Contact Center Blog

As Twitter’s dominance continues, how will retailers and contact centers react?

Twitter has emerged as a dominant form of communication online.  It connects with your Facebook status, it can be updated by various different platforms on a cell phone, desktop or through a good-old web browser.

I was reading the paper this morning and was somewhat surprised to see that even the Berlin Wall has made it onto Twitter – quite literally.  The Berlin Twitter Wall went online Tuesday, inviting anyone to share their memories of the wall and its collapse on November 9, 1989.  This struck me as interesting – and really hit home how significantly Twitter and other social media impact our every day lives.

In reality though, this shouldn’t come as a surprise.  We are no longer in a world where we must seek out the news – with RSS feeds, following specific people on Twitter, Facebook Communities and the like – the news is coming to us.

So how are businesses using it?  How has Twitter changed the way we do business?  Businesses have begun to adopt live chat as a means of communicating with customers, however this cuts out the IVR greeting used to welcome  customers when they call for help – the automatic greeting that could,  for example, inform customers of new promotions or current problems with service.  I think that there is great potential for Twitter to pick up the slack here, and work simultaneously with live chat and email customer service.

The question is, have businesses really caught on to this idea yet?  And since it is in the realm of good customer service – how is this going to affect the contact center industry?

"OneApp" Helps Enhance Lower End Mobile Devices

Microsoft OneApp has been in development for a while. The biggest thing that stood out to me was in the first sentence of an article I just read, "Microsoft on Monday announced plans for mobile software that aims to allow people in emerging markets to access various Internet programs using lower-end feature phones." 

The article goes on to talk about how OneApp will let users with older cell phones access the same popular social apps being used today, such as Facebook, Twitter, and MSN Messenger. OneApp makes things virtual, or follows the "cloud" concept - meaning apps aren't stored on the phone but accessed virtually.

I talked about it briefly before, "Cloud Telephony". From a user standpoint, it makes it easier for people's everyday needs (shop, socialize, etc). From a  service standpoint, businesses and companies can take advantage and have another channel to effectively serve their customers. Especially with a market and demographic that can be predominantly found in the virtual world.

Is it Possible To Reduce The Cost of Customer Service and Enhance The Consumer Experience?

Is there really a way to "Do More With Less" and increase customer satisfaction?  This is a popular theme within all business verticals in today's economic climate.

We have all experienced the frustrating scenario as a consumer where we seek information for products and services on-line, do not find the answer we need and then call a contact center agent only to be "transferred" and have to repeat the same set of questions with a new customer service channel to find the answer we are looking for. 

This leads to a negative experience, reduced satisfaction and higher cost for the company that is providing the customer service. 

By now we are all familiar with the options to enable multi-channel customer service via email, voice (live agents), live web chat  and self service via on-line search tools or IVR options; but how many companies provide consumers with consistency across all these channels? 

The key to increasing CSAT and reducing service cost is to enable a seamless escalation path across all channels and enable multiple communication channels for consumers to find the answer they are looking for.

How is this accomplished?  First it is important to understand where your consumers typically begin the process of searching for information when making a buying decision or customer service inquiry.

Let's take the example of a traditional company web site.  A typical consumer will start their search for information on the web.  By providing easy to use self service options on-line  the company is able to take the first step in handling the majority of questions via basic FAQ's or key word searches, this is also the most cost effective way to handle these contacts and reduce calls into the contact center. 

But what happens when the consumer does not find the information there are looking for?  Unfortunately for many businesses the consumer is then forced to call into the contact center which results in a higher cost to handle the contact with live agents and results in lost opportunity for those consumers that abandon because they do not want to call for help.

The most overlooked avenue to bridge the communication gap, provide your consumer with increased choice and reduce site abandonment is live web chat.  By providing consumers with the ability escalate from self service to chat companies are able to handle a larger portion of consumer contacts in a cost effective manner and further deflect costly phone calls into the contact center.

In addition, enabling this channel allows companies to collect valuable information on the web site by evaluating chat transcripts to make self service and web site enhancements that increase overall satisfaction and further reduce costly phone calls.

While there are some consumers that would prefer to call the contact center directly, a growing majority prefer to get answers while on the web, providing all three communication channels allows businesses to provide choice to the consumer for how they would prefer to interact with your business.

So what are the keys to a successful multi-channel strategy for your customer service? Aside from providing multiple communication channels that include web self service, live web chat and phone support the most overlooked component is consistent content across all these channels. 

Too often the information at the finger tips of the contact center agent is inconsistent with the content on the website, creating confusion for the consumer.  Consolidating content and answers to questions that is consistent across all channels ensures brand consistency, lower cost and increased customer satisfaction.

This is only part of the customer service optimization process. By tracking the questions that you do not have prepared answers for when customers escalate to a live web chat or a voice agent creates an immediate feedback loop where on-line self service tools can be enhanced to provide more useful and relevant information for your consumers. 

The reason most consumers escalate to an agent is because they did not find the answer they were looking for via self service. 

Thus, the key to reducing the cost of providing customer service and increasing CSAT for your consumers is to utilize the data collected at the agent level and then feed the missing content back into the self service or live web chat response library.  This creates an ongoing commitment to brand consistency, a more satisfied consumer and most importantly reduced cost to provide the service.

"Cloud" Telephony

I recently came across The IVR Blog by Angel.com, and was drawn to an entry refering to the term "Cloud Telephony". David points out"cloud" meaning, imagery and term being used more frequently. I personally haven't heard the term as much or don't recall seeing many incorporate it into certain imagery (Maybe I have, but just don't notice it). I probably see it more in diagrams and presentations.

Though I'm not familiar with it, I like the concept and agree with David's definition of it:

The notion that cloud represents is, to boil it down as I see it, the ability to access any solution you want, from any where you want, at any time you want — not being tied to hardware or installed software somewhere — and the ability to easily intermingle different types of solutions so everything works in conjunction.

He also points out the increased use of this in the telephony space. I think this holds true with not only this space, but in all spaces as well. To me, products or services of any kind need to have theflexibility to be adaptable and "do it all" with convenience. It reflect today's ssociety demands of wanting and needing things on demand, whatever it may be.

When speaking about "clouds" I immediately think of social media and technology. Think about devices, programs, and applications that are designed to connect together - they all fit somewhere within this theoretical "cloud".

Mobile Live Chat?

We're already used to seeing this - business workers, teenagers, and college students alike fiddling away with their mobile phones checking emails, playing games, text messaging, or just acting like they're busy! I see this everywhere too, on the the streets, public transit, airports, malls, etc. I'm guilty of most of these things.

Earlier this week, I saw the release of the new iPhone 3GS. There are so many applications the phone already has on top of some of the new features. You can do anything and practically everything on it. For Blackberry users, they can "pin" each other for free. These smart phones save people time, and almost become a remote for everything they need.

In North America, we're finally starting to see some of these 3G/4G technologies in action. Social media applications are compatible with mobiles. As we move closer to this being the norm, is it a far stretch to see a successful Live Chat application or gateway users can access on their phones? People already try to maximize their time while traveling, being able to communicate with stores, banks, companies, etc. on the go would definitely make things more convenient. At the same time, you do it without disturbing those around you.

I personally can see it easily. Next time you're on a train, airplane or even mall - look around and see how many people are casually fumbling around with their mobiles. Despite this, the obvious obstacle will always be consumer adoption. Theoretically though, it makes sense. Maybe a new feature for the next iPhone - you never know. 

Will Internet Savvy Web 2.0'ers Lead to the Demise of the Traditional Call Center Model?

Recently, I have read that Twitter of all things is apparently the cause of significant call center layoffs. It was stated that more people than ever are taking advantage of corporate Twitter sites to ask customer service questions, which means less traditional phone call inquiries (you can read the article here ).

And what is this I am hearing about 'super users'? -people that enjoy products so much that they surf the web and online corporate communities, jumping at the chance to help their fellow users by answering customer service questions. From a recent tmcnet.com article:

Since last summer, Verizon has transferred much of the responsibility in certain divisions that require high levels of customer service to volunteers - people who have a passion for the wireless, Internet and TV technologies that Verizon peddles, and who like to feel useful. Sound strange? It is. But it's also true. They're called "super-users," and they work through online forums that are gradually developing into self-sustaining databases where customers can go to answer all their questions.

Does this all mean that the end of the traditional customer service call center is near?

I don’t think so.

Don’t get me wrong, there are great self-service companies out there like Bazaarvoiceand Lithium, and they have a place in this ecosystem, but I think people are forgetting to examine the other side of the spectrum and companies like Zappos.com- the reigning King of the customer service experience.

How does one explain Zappos.com’s success in this new self-help world? For gosh sakes they don't even set limits for how long their agents can talk to callers, and I believe the longest service call they ever had was over 5 hours.....

My current thought is that there is a middle ground, and that appropriate and tempered call deflection is the key to success.

What I mean by this is:

Companies should take advantage of these new technologies, incorporating items like robust self-help sections to their websites, and they should also use communication channels like Twitter, live chat and email (which are usually more cost effective than voice support to deploy because of concurrency). But as is the case with Zappos, there is no replacement for the service that can be achieved through voice support. The experience is unparalleled, and for more complicated support issues it is the only viable channel that can be used to adequately understand and address a customers needs.

Although a lot of startups are finding the initial cost savings of self-service tools appealing, as these companies mature, if they hope to develop a long term and re-occurring customer base they are going to have to invest in multi-channel customer service which is anchored by traditional phone support. Simply put, customer’s expectations are higher than ever, and consumers expect a multitude of contact options so they can interact in the way they feel most comfortable with a company.

To conclude, I think self-service is here to stay, and I think it works amazingly well for simple customer services issues. In these challenging economic times, the technologies discussed will also help businesses to reduce their overall customer service expenditures. With that being said, call deflection can only be taken so far. For companies that care about their brand and their overall customer experience, there will always be a need and a role for the kind and caring customer service representative who is available to speak with consumers by phone.                         

-Tim Peters

"On Hold" Video

Here's a great video from RightNow Technologies...

Voice, Chat, Email… Video?

When I first started in this industry a few years ago, one of the first questions that came to mind was the plausibility of outsourced support that featured a live video feed between consumer and agent.

One service delivery model I envisioned at the time had to do with paid search. I thought it would be revolutionary if, as a consumer, you were to scroll over a paid search engine advertisement- and there to assist you was a live person via a video window pop up. This person could invite you into their ecommerce store and could help with placing an order or provide customer service.

I had not given this idea much thought recently until the beginning of the month when in the New York Times I discovered that Google was about to begin testing video ads on search results pages. Now this is not a live link to customer service agents, but I would argue it is definitely a step in that direction.

After reading the Times article, I decided to research ‘video support’ further and it turns out there is a formal term for this technology/service: ‘Interactive Voice and Video Response’. CosmoCom, a provider of contact center technology provides a video demonstration of this type of support here.

IVVR is apart of what industry experts are calling Call Center 2.0.

According to Technology Marketing Corporation (TMC) President Rich Tehrani ‘video will play a huge part of call center 2.0. Call centers will video-enable themselves to increase the customer service of phone calls. In some cases conversations will be 2-way video enabled in other cases the benefits of having video calls will be so obvious that all call centers will scramble to show their agent’s faces.’

We have seen call centers become contact centers, and service offerings grow from simple phone support to email and live chat assistance options being available; I wonder if IVVR will be the next big step forward, and I look forward to hearing other people’s thoughts on the matter.

How Do You Maximize Existing Customer Revenue Potential?

One of the most valuable ways to increase your bottom line is by expanding the services of existing customers.  In the call center industry there are a number of ways to accomplish this via technology enhancements, quality assurance improvements, up sell marketing offers, chat, email utilization, fulfillment and IVR. 

At my company we utilize a wide network of partner experts to provide non-core call center services to enhance value, grow the customer and deepen the relationship.  On example is in the area of servicing  fulfillment.  Through strategic relationships we are able to service our customers enhanced needs with one contact person and one contract.  In addition we are able to offer preferred pricing that the customer would not be able to find on their own. 

What best practices has your company used to maintain an operational focus and still have a focus on program enhancements for customers once they are on service?

"Contact Center" versus "Call Center"

In my experience when talking to prospective clients and industry professionals, many use the word “call center” and “contact center” interchangeably. Despite semantics, these two are very different and can mean different things for a client.

So, what’s the big difference?

A call center is solely voice focused. Call center agents will answer phone calls from customers, partners, internal employees, or anyone else trying to reach the company. A contact center, on the other hand, answers voice calls but also has multi-channel capabilities. Agents have the training and technology support to answer phones, chats, web-based calls (VoIP) and emails. Contact centers are also referred to as “web-enabled call center” or a “customer interaction center”. In everyday conversation, call and contact are used synonymously. However, essentially, a call center is part of a contact center.

With today’s technologies, it is essential that call center become web enabled and evolve into contact center. We are in an industry that is so attached to the word “call center” even though clients may require more than just voice support.

Five years ago, 24-7 INtouch evolved into a contact center to meet the demands of our online focused clientele. Although voice still represents a large part of our business, there is much growth in answering chat and emails for our clients and will continue to grow as Internet adoption rates increase for these web based tools.

Even though many clients call still call us a call center, we are multi-channel and can do much more than just answer phone calls. Think of joining a fitness center and only using the weight machines “(i.e. the call center portion), but you have access to the swimming pool and squash court too!

MK